Daily Task Checklist for Power Platform Administrators (20 Key Actions) 🚀

As a Power Platform Administrator, managing security, governance, performance, and user enablement is crucial. Here’s a 20-step daily routine to ensure a well-maintained Power Platform environment.

🔍 Monitoring & Health Checks

1. Review Power Platform Admin Center for Service Health

• Check service health for outages, performance degradation, or API throttling.
• Validate new system updates and assess their impact.

2. Monitor Environment Capacity & Storage Usage

• Check Dataverse, SharePoint, and SQL storage usage.
• Optimize storage by removing unused records and old versions.

3. Analyze Power Platform API Usage & Limits

• Ensure API limits aren’t exceeded (Power Automate, Power Apps, Dataverse).
• Optimize flows and apps to reduce high API calls.

4. Identify & Resolve Failed Power Automate Flows

• Review flow run history for failed, delayed, or slow executions.
• Troubleshoot common issues such as authentication errors and timeouts.

5. Validate Dataverse Database Performance

• Identify slow queries or resource-heavy operations.
• Optimize indexes and unnecessary data retrievals.

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🛡 Security & Compliance

6. Review Data Loss Prevention (DLP) Policies

• Ensure compliance with organizational security policies.
• Update DLP rules to prevent unauthorized data transfers.

7. Audit Security Roles & User Access

• Check who has access to what and adjust permissions.
• Remove inactive users or unnecessary elevated privileges.

8. Check Power Apps & Power Automate Sharing Permissions

• Ensure apps and flows are not shared with unauthorized users.
• Convert personal apps/flows into managed, team-owned resources.

9. Review & Enforce Tenant-Level Governance Policies

• Monitor environment provisioning requests.
• Ensure business-critical apps/flows are secure.

10. Investigate Suspicious or Unauthorized Activities

• Analyze logs for unusual API requests or failed login attempts.
• Identify possible security breaches.

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📊 Governance & Optimization

11. Review Power Platform Center of Excellence (CoE) Reports

• Check app usage trends, inactive flows, and automation adoption.
• Identify orphaned apps or abandoned projects.

12. Identify & Remove Unused Apps & Flows

• Archive or disable apps/flows that haven’t been used in 60+ days.
• Deactivate flows that consume excessive resources.

13. Optimize Delegation & Performance in Power Apps

• Check for delegation warnings and suggest improvements.
• Guide users on optimizing app performance.

14. Ensure Environments Follow Best Practices

• Review development, test, and production environments.
• Enforce naming conventions and ALM best practices.

15. Manage Licensing & Cost Optimization

• Ensure users have the right Power Apps and Power Automate licenses.
• Identify underutilized premium connectors and optimize costs.

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🛠 Troubleshooting & Support

16. Respond to User Issues & Helpdesk Tickets

• Troubleshoot issues related to Power Apps, Power Automate, Dataverse, and AI Builder.
• Guide users on best practices for designing solutions.

17. Assist in App & Flow Development Requests

• Help business users and citizen developers structure their solutions.
• Provide guidance on reusable components.

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📢 Communication & Learning

18. Communicate Upcoming Changes to Users

• Notify users about new features, updates, and deprecations.
• Share best practices on building performant apps & flows.

19. Stay Updated with Microsoft Power Platform News

• Check Microsoft Release Notes & Power Platform Blog.
• Participate in Power Platform Community discussions.

20. Plan Long-Term Governance Improvements

• Identify areas for automation, governance enforcement, and security enhancements.
• Plan for Power Platform strategy updates.

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🚀 Summary

By following this 20-step checklist, you ensure governance, security, and performance while enabling users to maximize Power Platform’s capabilities.